A paperless future, a more efficient present!
Electronic document management reduces paper use, speeds up administration, increases efficiency and improves access to documents.
Digital documents, faster administration!
Instant access to digital records speeds up administration, allowing documents to be searched, shared and processed quickly, which significantly increases efficiency.
From anywhere, anytime: digital documents at hand!
Electronic document management gives access to digital records from anywhere, at any time, depending on permissions, increasing mobility and flexibility.
DMS - Certified Document Management System
PS DMS (Document Management System) is a solution for the efficient digital management, storage and retrieval of documents. Its main features are:
PS DMS provides a secure, central digital repository where all documents can be stored electronically, eliminating the drawbacks of paper-based storage such as space requirements, the risk of damage and cumbersome searching.
The system tracks document changes in detail, so the latest version is always available, along with previous versions. Every document-related activity is logged, ensuring auditability and traceability.
PS DMS has advanced search functions that allow documents to be retrieved quickly and accurately. Searches can be based on keywords, metadata (e.g. author, date, subject) or even the content of the documents.
The system allows detailed access rights to be set, so you can control who can access which content. Document encryption and other security measures guarantee data protection.
PS DMS supports the automation of document-related workflows, such as registration of incoming items, filing, assignment to case handlers and approval processes. This reduces the administrative burden, speeds up processes and increases efficiency.
The system can be integrated with the institution's specialist systems, such as ÜPR (Customer Portal System) or others. This creates a closer link between documents and business data.
PS DMS can be customised to the specific needs and workflows of each organisation, taking legal requirements into account. This ensures that the system fits users' expectations perfectly.
PS DMS Records and Document Management System
Registration of incoming items
PS DMS handles a wide range of incoming documents, whether they arrive by post, email, fax or electronic channels (Hivatali Kapu, Cégkapu). The system optimises the registration process according to the type of document:
Automated registration:
• Items arriving through electronic channels can be registered automatically, and documents received via Hivatali Kapu and Cégkapu are downloaded automatically.
Manual registration:
• For postal items, the system supports recording the opening of mail, storing addressing data and recording postal identifiers.
Unique identification:
• The system automatically generates a unique registration number for every incoming document, making it easy to identify.
Legal compliance:
• Items are registered in the registration book for the given year, in line with legal requirements.
Filing
In PS DMS, filing is key to making documents easy to retrieve and track. The system brings together internal and external, electronic and paper-based records, as well as different copies of a record.
Flexible filing:
• Hierarchical (main number and sub-number), subject-number or case-type filing.
• Access-based sub-number filing into case files held by others.
Integration:
• Standard interface with specialist systems for automatic filing.
Case files and case management
In PS DMS, filed records can be organised into case files, to which tasks and workflows can be linked.
Case file management:
• Any number of records can be assigned to a case file, with bulk operations.
• Case files can be grouped into hierarchical case categories for a clearer overview.
• Case management can be viewed and edited in separate views.
Mail handling
PS DMS offers a comprehensive solution for tracking records, whether they move within or outside the organisation.
Internal record movement:
• Handovers of records between organisational units can be recorded in a documented way, both electronically and on paper.
• Handed-over items can be listed, filtered by person or organisational unit.
Workflow management
In PS DMS, workflows can be assigned to case files to automate and track case handling.
Automated case handling:
• Custom reports on processes and workload.
• Complex workflows driven by assignments to case handlers.
• Task assignment to individuals or groups.
Task Management
PS DMS has a separate interface for simple, one-off tasks, where authorised staff can assign tasks.
Task assignment:
• Tasks can be linked to a filed record or document.
• The assignee is selected from a list.
• Free-text task description.
Document Management
In PS DMS, managing electronic documents is simple and secure.
User-friendly interface:
• Documents can be uploaded by drag and drop or by selecting files.
Contract Management
In PS DMS, contracts can be organised and managed efficiently.
Contract register:
• Records can be linked to contracts.
• Extensive data can be recorded (type, validity, date, value, status, reason for termination).
DMS is the ideal solution for:
- Government and local government bodies.
- Companies and institutions.
- Any organisation that has to handle large volumes of records.
Choose us because...
We provide tailor-made, modern PS DMS document management that meets 21st-century requirements.
We guarantee a customer-focused implementation, including support with planning the hardware and software infrastructure.
Our experienced experts support successful use with tailored training, continuous development and regulatory compliance.
Our certifications
Your satisfaction is our top priority.